Data you provide about yourself
When you participate in The AG Ng Foundation (“Ng Foundation”, “The Foundation”, “we”, “our”, “us”) job or scholarship application process, we will ask you to provide personal data such as: your name, email address, mailing address, and telephone number; your resume/CV, work experience, educational history, and skills; links to any relevant websites or your LinkedIn profile; whether you are legally authorized to work in the country in which the position you have applied for is located; whether you will require sponsorship to obtain legal authorization to work in a particular country; whether you are of legal working age; and whether you are currently working for a grantee of ours. In addition, we will ask you to voluntarily provide information regarding your gender, veteran status, ethnicity, and disability status and salary expectations. This information, or your decision not to provide this information, will not impact your application in any way.

Before uploading a resume, please remove any sensitive personal data such as government-issued ID numbers, financial information, photos, dates of birth, marital status etc. We do not require or wish to receive sensitive personal data in a resume.

Data we receive from other sources
We may receive personal data about you from other sources, your references, prior employers, a person or company/organization authorized by you to submit an application on your behalf, and/or publicly available sources.

Data we collect from consumer reports or consumer investigative reports
If we think you might be a good fit for a position, we may ask you to authorize us to obtain a consumer report or investigative consumer report. A consumer report is a report on credit worthiness, credit standing, credit capacity, character, general reputation, personal characteristics, or mode of living which is used as a factor in establishing an applicant’s eligibility for employment. An investigative consumer report is similar, but the information is obtained through personal interviews with neighbors, friends, associates, or acquaintances. Both kinds of reports may include information from court, administrative, or criminal records if and to the extent permitted by applicable law. If you choose not to provide this authorization upon request, we will not be able to offer you employment.

How we use this additional data

General
In addition to the uses specified under the Privacy & Cookies Notice, we may use personal data we collect in this context for our legitimate interests, to: identify and contact applicants; evaluate applicants and make hiring decisions; match applicants to other career opportunities within the Foundation; prepare applicants for employment if a job has been offered and accepted; keep records related to our hiring practices; comply with applicable employment-related laws such as checking names against anti-terrorism lists, complying with immigration restrictions, or assisting the government in an investigation or to comply with legal requirements. If you are hired as an employee, this information may be used for additional employment and business purposes subject to any internal privacy policies and notices. 

Special category/sensitive personal data and criminal offense data
We believe our employees should reflect the rich diversity of the global populations we aim to serve, and we support this diversity through all our employment practices. Accordingly, we ask applicants to provide information regarding their gender, veteran status, and ethnicity. If you choose to provide this information, we will keep it separate from your application and use it solely for the purpose of monitoring, informing, and reporting on our diversity efforts for our legitimate interests, and for the purposes of complying with our obligations under employment law to monitor the equality of our employment practices. We process criminal offence data in the context of a consumer report, or consumer investigative report for our legitimate interests, and for the purposes of complying with our obligations to provide a safe workplace for our employees and guests.

When we share this additional data
We may share your personal data with service providers (including recruiters, and other third parties) that assist us with recruiting, application, and employment processes and our affiliates and other third parties (as applicable) with whom you might work if you are offered and accept the job.

How long we keep this additional data
We store personal data of all applicants in accordance with the Privacy & Cookies Notice. If you accept a job with us, we may retain your application and any other information we relied on during the application process as part of your employee file. Please note that we have the right to delete accounts and application information at any time, so you may want to retain copies of any information, including resumes/CVs, you provide to us during the application process.

How you can access and control this additional data
You may update your contact information anytime by going directly to your account. If you wish to access or correct other personal data, or object to our data processing, please contact us. Please note that neither change to, or deletion of, such personal data will alter personal data already relied upon or no longer in our control.